Agenda and minutes

Full Council - Thursday, 10th December, 2020 7.30 pm

Venue: Council Chamber, Council Offices, Station Road East, Oxted. View directions

Items
No. Item

219.

Chairman's Announcements

Minutes:

Former Councillor Dorinda Cooper

 

The Chairman reflected that Dorinda Cooper would be missed following her resignation as a Councillor (Valley Ward) on the 17th November 2020.

 

Former Councillor John Orrick

 

The Chairman paid a warm tribute to former Councillor John Orrick who had passed away on the 10th November 2020. John represented the Queens Park Ward of the District Council, as well as being a Caterham on the Hill Parish Councillor. He had also served as a County Councillor (Caterham Hill Division) from 2009 to 2017.  Members observed a one-minute silence as a mark of respect.

 

220.

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

 

(i)         any Disclosable Pecuniary Interests (DPIs) and / or

 

(ii)        other interests arising under the Code of Conduct in respect of any item(s) of business being considered at the meeting. Anyone with a DPI must, unless a dispensation has been granted, withdraw from the meeting during consideration of the relevant item of business.  If in doubt, advice should be sought from the Monitoring Officer or her staff prior to the meeting.   

 

Minutes:

Councillor Jones declared a pecuniary interest in Minute 215 of the meeting of the 3rd December 2020 Planning Committee (2020/1579 – 67 to 69 Croydon Road, Caterham).This was on the basis that his employer owned and operated from premises adjacent to the site.

221.

Minutes of the Council meeting on the 22nd October 2020 pdf icon PDF 545 KB

Minutes:

These were approved as a correct record.

222.

Questions submitted under Standing Order No. 30 pdf icon PDF 521 KB

 

(i)         questions from residents and others working or studying in the District; and

 

(ii)        questions from Councillors

 

Minutes:

Questions were submitted by Councillors Caulcott, Morrow (2), and Dennis (2). The questions and responses are attached at Appendix A. 

223.

Reports of Committees pdf icon PDF 384 KB

Additional documents:

Minutes:

RESOLVED- that the reports of the following meetings be received and the recommendations therein adopted:

 

                   Planning Committee (5th November 2020)

 

                   Community Services Committee (12th November 2020)

 

Planning Policy Committee (17th November 2020)

 

                   Housing Committee (19th November 2020)

 

                   Strategy & Resources Committee (24th November 2020)

 

Audit & Scrutiny Committee (26th November 2020)

 

Planning Committee (3rd December 2020)

 

224.

Review of the allocation of committee seats to political groups pdf icon PDF 190 KB

Minutes:

The Liberal Democrat Group’s representation on the Council had reduced from 11 to 9 seats following the passing of ex-Councillor John Orrick on 10th November 2020 and the resignation of ex-Councillor Dorinda Cooper on 17th November 2020. In light of this, a report was submitted to enable to Council to fulfil its statutory duty to review the allocation of committee seats.

 

The report concluded that the allocation of seats would, as far as reasonably practicable, reflect the new political balance of the Council if the seats previously held by the above-mentioned Members were not filled during the remainder of the 2020/21 municipal year. This recommended course of action was proposed by Councillor Elias and seconded by Councillor Langton.

 

            RESOLVED – that the committee seats previously held by former Councillors             Dorinda Cooper and John Orrick be not filled during the remainder of the 2020/21 municipal year and that the overall size of the committees concerned be reduced          accordingly, i.e.:

 

·                Community Services Committee – from 12 to 11 seats

·                Housing Committee – from 12 to 11 seats

·                Audit & Scrutiny Committee – from 7 to 6 seats