Agenda and minutes

Councillor Langton was elected Chair of the Sub-Committee for the remainder of the 2024/25 municipal year.

To approve as a correct record

These minutes were approved and signed as a correct record.

The Director of Resources introduced David Green of Arlingclose (the Council’s treasury consultants) and two members of the wider finance team who supported the Council via the Joint Working Agreement (with Surrey County Council) for corporate finance:

·      Joe Stockwell (strategic capital accountant); and

·      Haley Woollard (principal accountant – Orbis).

He explained the treasury management function and presented a report with the investment analysis at Appendices A and B. This confirmed that, at 31st March 2024:

(i)          total long term treasury investments (over 12 months) amounted to £10.9 million

(ii)         short term investments (less than 12 months) amounted to £4.1 million

(iii)        the Council also held £20.6 million in non-treasury investments, comprising capital loans to specific service providers and limited companies

(iv)        the total amount of Public Works Loan Board (PWLB) loans was £96.4 million, comprising £43.4 million General Fund loans and £52.8 million Housing Revenue Account loans (the HRA PWLB balance had reduced by £3.2m since the previous quarter due to the repayment of a loan that the Council had not yet needed to refinance).

Investment income for 2023/24 (treasury and non-treasury) totalled £2,198,765, which had exceeded the budgeted amount by £703,065.

The report also confirmed that, as the Government had extended the ‘IFRS 9 statutory override’ until March 2025, the General Fund would continue to be insulated from gains and losses in the capital value of the Council’s long-term investments in the following four funds:

·      CCLA Property Fund

·      Schroders Credit/Bond Fund

·      UBS Multi Asset Fund

·      CCLA Diversification Fund

However, a further extension of the override was uncertain, hence the Strategy & Resources Committee’s previous decision to create an Investment Performance Equalisation Reserve (IPER) of £447k comprising surplus investment income earned during 2022/23. The report recommended that the above mentioned £703,065 surplus be added to the IPER, the aggregate amount of which would then largely cover the current carrying loss (of the above four funds) of £1.2m.

David Green explained the basis of the above four investment funds, including effect of the inverse relationship between interest rates and bond prices. 

The Sub-Committee discussed the balance of risk between continuing to divert surplus investment funds to the IPER (to offset the cost of losses in market values of the four funds in the absence of the override) and releasing them to support front line services. Members agreed with the recommended transfer of the £703,065 to the IPER but acknowledged the potential for an alternative future approach should circumstances change (e.g. a recovery in the market value of the four funds and/or a further extension of the override). 

Arising from the debate, the Director of Resources:

·     agreed to reconsider the future timetable of Investment Sub-Committee meetings (action below refers)

·     explained that the payment of dividends by Gryllus Property Limited to the Council (its shareholder) was a matter for the company and that it had not been financially viable for it to do so to date

·     explained that loan repayments from Freedom Leisure were classified as capital receipts which restricted the Council’s discretion about  ...  view the full minutes text for item 3.

The Sub-Committee resolved to move into ‘Part 2’ for this item in accordance with Paragraph 3 (information relating to financial or business affairs) of Part 1 of Schedule 12A of the Local Government Act 1972.

Latest information was presented about the investment properties owned by the Council and its subsidiary company, Gryllus Property Limited. The properties concerned were:

Gryllus properties:

     80-84 Station Road East, Oxted

    A lease renewal had been agreed with Cook.

     30-32 Week Street, Maidstone

     The agreement for lease with JD Sports had completed and the refurbishment works were  underway. A dilapidations claim against the previous tenant was being negotiated.

     Castlefield House, Reigate

The lease would expire in 2029 and Officers had prepared a report on future options for the building. Officers would keep the Sub-Committee updated.

TDC properties:

     Quadrant House, Caterham Valley

     Members were informed of a new letting to Marie Curie and the finalisation of heads of terms with McDonalds. Regarding the latter, officers were working with McDonalds and Surrey County Council on measures to prevent nuisance from delivery mopeds. Officers would present the final draft lease to Members prior to completion. The McDonalds letting would increase the occupancy rate at Quadrant House from 78% to 83%.  

     Village Health Club, Caterham on the Hill and Tandridge Leisure Pool, Oxted

     Officers updated Members on the current situation with the properties.

     Council Offices, Oxted

     Efforts to lease further surplus space at the Council Offices were ongoing.

R E S O L V E D – that the report be noted.