Agenda and minutes

Councillor Chris Farr was elected Chair of the meeting.

The Sub-Committee heard from the following people:

Lyndsay Cole, Helen Gower and Andy Parr who spoke in connection with the application, including an explanation of why a premises licence was required and confirmation that:

• there was no intention to hold events during term time

• there had been no instances of the licensing objectives being compromised at previous Caterham based events for which Andy Parr was the Designated Premises Supervisor

• the Tandridge Safety Advisory Group had not identified any issues of concern regarding the  ‘Sunnyfest’ event planned for 3^rd June.

… and the Licensing Officer, Ian Garrod.

All relevant written submissions were considered.

The Sub-Committee had due regard to:-

1.       The provisions of the Licensing Act 2003 which confer the powers of the Licensing Authority to deal with the application.

2.       The obligation to promote the four licensing objectives.

3.       The relevant sections of the Council’s Statement of Licensing Policy and Statutory Guidance.

The Licensing Sub-Committee considered that it must carry out its functions with a view to promoting the four licensing objectives, as set out in Section 4(2) of the 2003 Act. The Sub-Committee cannot take into account representations which do not relate to one or more of those licensing objectives and acknowledges that any representations which are received must be relevant and evidenced-based.

In response to Members’ questions, the school’s representatives confirmed that:

• the dates of future events under the licence would be selected in consultation with de Stafford School with a view to de Stafford being able to provide car parking on its site (however, it was acknowledged that, as per Appendix F of the agenda pack, de Stafford could not guarantee the use of its site for such purposes in future)

• risk assessments would be undertaken for future events to ensure appropriate measures were in place to accommodate large gatherings (the number of people who could be safely accommodated in the hall was less than 100)

• the outdoor stage would be positioned to face the Sunnydown School buildings and, therefore, sound amplification would have to be limited to avoid disruptive echoes.

The decision of the Sub-Committee was that:

The Sub-Committee recognised the concerns expressed by objectors and offer its sympathies to them. The Sub-Committee were satisfied that the extra conditions would help to alleviate some of the issues raised in the representations. To that end the Sub-Committee are minded to grant the application, subject to the additional conditions listed below being added along with the mandatory conditions:

• when events are taking place, vehicles attending an event will be encouraged to use affiliated parking (such as de Stafford School by negotiation)

• vehicles will be directed to a parking area away from the school to prevent usage of the road outside the schools, apart from allocated parking and drop offs for those unable to walk to the entrance or exits of Sunnydown School

• there will be clear signage used to direct the traffic for these events, including signage to the allocated areas

• the school will  ...  view the full minutes text for item 2.